About the ACMI Winter Symposium

About the ACMI Winter Symposium

The annual winter symposium is a four-day event, consisting of three days of four-hour morning sessions for plenary and breakout discussions, with afternoons and evenings dedicated to recreational and social activities. We kick-off the event with a welcome reception and buffet on Thursday evening. Throughout the weekend, fellows and families come together for continental breakfasts and hospitality time. We cap the social activities with a “black tie optional” dinner and dance on Saturday evening.

About the Destination

The 2009 ACMI Symposium will be held at the Don CeSar Beach Resort, A Loews Hotel, located in St. Pete Beach, Florida. Known as Florida's Legendary Pink Palace since 1928, the luxury resort is revered internationally for its sprawling, sugar-white beach, unparalleled dining, rejuvenating Beach Club & Spa, fabulous fishing, children's program, nearby tennis and golf and award-winning meeting facilities.

History of the Winter Symposium

Since 1993, a group of fellows and their families have enjoyed stimulating discussions on relevant current topics, an opportunity to share ideas and activities, and the chance to become better acquainted with other members and their families during the Symposium. Past locations are: 1993, Coronado Island, CA; 1994, St. Petersburg, FL; 1995, Tucson, AZ; 1996, Lake Buena Vista, FL; 1997, Palm Springs, CA; 1998, St. Petersburg, FL; 1999, Tucson, AZ; 2000, Marco Island, FL; 2001, La Jolla, CA; 2002 Palm Springs, CA; 2003 Fort Lauderdale, FL; 2004 San Diego, CA; 2005 Key West, Florida; 2006 Phoenix, AZ; 2007 Miami, FL; and 2008 San Diego, CA.

Registration and Hotel

Complete the registration form with your full registration payment by January 10, 2009 and provide a credit card number that AMIA will use to reserve your hotel room. You will pay the hotel directly for all nights and other expenses during your stay. Room rates this year are $265, including resort fee plus state and local tax.

Registration Category
Fellow/International Associate: $600 Full participation
Spouse/Guest: $400 Full participation
Young Adult (11 – 21 years old): $200 Full participation
Child (<=10 years old): Free Full participation

The collegial environment of the symposium requires a fairly small group and, traditionally, we have had a policy of limiting registration. While we have not established a formal limit this year, we have reserved a block of hotel rooms at the special rate. If we exceed that number of registrants, we will register additional fellows on a space available basis. We encourage you to register in advance of the January 10, 2009 deadline. All registrants must be dues paying members of the American College of Medical Informatics to participate. Fellows inducted in 2008 are considered dues paying for 2008.

Full participation for the fellow and spouse/guest categories include Thursday evening welcome buffet dinner; buffet breakfasts on Friday, Saturday, and Sunday mornings; hospitality hours; Saturday night dinner dance, and morning program sessions. Young Adults can participate in the evening welcome buffet dinner; buffet breakfasts on Friday, Saturday, and Sunday mornings; and Saturday night dinner dance, and morning program sessions. Children can participate in welcome buffet dinner and the buffet breakfasts on Friday, Saturday, and Sunday mornings.

Cancellation Policy

Room reservations may be cancelled 72 hours prior to your scheduled arrival without penalty. Cancellations within the 72 hour time frame will be subject to a penalty payable to the Don CeSar Beach Resort. You should directly contact the Don CeSar Beach Resort at 866-728-2206 to cancel your reservation. The AMIA staff is not responsible for canceling individual room reservations. You may withdraw your symposium registration at any time up until January 31, 2009 for a full refund minus a $50 administrative fee. After January 31, 2009, we are committed to the hotel and no refunds will be issued.

Your spouse or guest is encouraged to not only accompany you to the symposium, but also to participate in the morning sessions. This gives them a glimpse at the issues in informatics. This is also a great chance to relax and enjoy the resort and local area. In the past, several fellows have brought their children and children of all ages are more than welcome at the symposium. Refer to the registration form for eligible events.

Don CeSar Beach Resort

340 Gulf Boulevard
St. Pete’s Beach, Florida 33706 USA
Phone: 1-866-728-2206

The Don CeSar Beach Resort, A Loews Hotel, is difficult to miss when approaching St. Pete Beach, Florida – with a recognizable pink glow. Please feel free to contact our concierge for travel arrangements to and from the airport and car rentals. Once at the Resort, for valet parking and the bell-staff, proceed up the ramp. Self-parking is available on the left side as you turn into the parking lot.

Arrival and Departure

We will have a welcome reception with a buffet dinner from 6:30 - 8:30 PM on Thursday, February 19 so that you may eat when you arrive. The Symposium will end at 10:30 AM on Sunday, February 22, so plan your departures accordingly. Some members may wish to stay an extra day. Be sure to include the following Monday on your registration form and we’ll secure a reservation, on a space-available basis.

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